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Leave of Absence, Withdrawal, Resumption

Leave of Absence

If a student cannot attend classes for a period of 2 months or longer due to illness or other good reasons, he / she may apply for a Leave of Absence only for the same semester or for the same academic year. Leave of Absences will be granted for two years longest for the students at Master’s Degree Program and three years longest for Doctoral Degree Program students. However, the period students can petition at one request should be six months or one year. When students intend to take a leave of absence, submit the Request for Leave of Absence form to the Academic Affairs Division in one month prior to the start date of the leave period.

[Application procedures]

Those who intend to take a leave of absence, he / she shall submit the necessary documents including “Application for Leave of Absence”.
Please ensure to submit necessary documents to the Academic Affairs Division after consultation with the academic staff in charge is made and receiving stamp mark and necessary subjects filled in by the academic staff on the document.

  • ※For students taking a leave of absence, payment of the tuition fee is normally exempted. However, he / she shall pay attention that exemption of tuition fee payment is not granted in the case of long term absence, and depending on the timing of leave taking.
  • ※In the case of international student with a residency status of “Student”, quick expatriation is required when Leave of Absence is accepted. (Even you have a legitimate reason with an allowance for activities outside your status, you are not allowed to do any other activity, such as part-time work)
  • ※If the validity period of your residency status is expired during the period of Leave of Absence, it is crucial that you immediately make arrangements to reset your residence status. We strongly recommend you to consult with the Academic Affairs Division when you apply leave because it normally takes months to reset your residence status.

Please select one from “Resumption”, “Extension” or “Withdrawal”, when the leave period is finished.

[Resumption]

When the leave period is finished and you wish to return to the school, please submit the “Application for Resumption” after consultation with the academic staff in charge is made. Your immediate return may also be possible when the reason to take “Leave of Absence” disappears.

[Extension of leave period]

After leave period is finished and you wish to extend the period, you are requested to submit necessary documents such as “Application form for extending the period of Leave of Absence” to the Academic Affairs Division after consultation with the academic staff in charge.

Withdrawal

If there are no way but to withdraw from the study under unavoidable reasons such as sick, he / she can withdraw from the school by submitting the “Application for withdrawal”. Please submit necessary documents such as “Application for withdrawal” after consultation with the academic staff in charge is made.